If you have some tips and tricks for using ResultsManager, we'd love to hear them.
Use the ResultsManager Template map to start new projects
To start a new Project map, click
File | New | Open Organizer... | MindManager | Gyronix Templates | ResultsManager template (MindManager X5)
File | New | From Styles and Templates... | Map Templates | Resultsmanager Template Map (MindManager 6)
Note: the first time you use this in MindManager 6, the template will not be listed in your favourite map templates. To add it, click Add Map Template and browse to ...\ENU\Templates\Gyronix Templates\ then select ResultsManager Template Map.mmat and click Open.
This template contains useful advice for organising and developing Project maps, and a link to an article explaining how it works.
ResultsManager Project map template
Use "In-tray" maps and Map Parts
Often, you just want to add something quickly to your maps without trying to find the perfect location. Create an In-tray map using the template at
File | New | Open Organizer... | MindManager | Gyronix Templates | ResultsManager In-tray (MindManager X5)
File | New | From Styles and Templates... | Map Templates | Resultsmanager In-tray (MindManager 6)
Note: the first time you use this in MindManager 6, the template will not be listed in your favourite map templates. To add it, click Add Map Template and browse to ...\ENU\Templates\Gyronix Templates\ then select ResultsManager In-tray.mmat and click Open.
Link it to your Map Central and create a shortcut to it in the My Maps task pane, and you will never be more than one click away from having somewhere to quickly add a new idea. You should empty out the In-tray map during your review process.
You can also use the In-tray technique within a map, as a place to hold undeveloped ideas that need some more work before they are integrated into the main map. Click the Map Parts task pane tab and open the "Gyronix" folder. Drag the In-tray map part into your map and use it to quickly add new ideas and notes that are relevant to this map.
In-trap map part deployed in a map
Like the In-tray map, you should clean up the In-tray map parts in your map during your review process. To support this, the In-tray map and Map Part are both assigned to the Categories "In-Tray*" and "Process", and will be listed in the "Sweep and Review Dashboard" and the "Sweep-up Dashboard" so that you are reminded to move them to the appropriate Project map as part of your review process.
Use Outline view in MindManager for Dashboards
Your to-do lists will look more like lists in Outline view in MindManager. Click on the Outline button in the Action bar to view a Dashboard map as an outline that you can expand and collapse. You can use the ResultsManager commands to edit or even insert new actions in Outline view.
Use Categories to distinguish between different sizes of project, so that you can review the right types of project often enough but not too often. For example, if you created Categories called "Major Projects" and "Minor Projects", then you could configure your review dashboards so that you reviewed minor projects weekly, and all projects monthly.
Contexts are a powerful way to manage your time. Use them to identify:
Using contact details in the Topic Notes
Often, a Project or Result will involve making contact with a client or a service provider over a limited period of time. You might not add them to your PDA or Outlook Contacts folder, but you will want their details to hand each time you work on their activities. Put their contact details in the Topic Notes of the Project or Result that relates to them, then you will be able to see it in the Dashboard maps. Configure ResultsManager to add at least one generation of parent project or result to the activities in the Dashboard maps, then the Topic Notes for the project or result will always be in view for any of the activities in that project or result, and you can either hover over or click on the Notes Icon in the Callout Topic to access their details.
Linking back to Map Central from Project maps
If you use Hyperlinks back to your "Map Central" map from project maps, or Hyperlinks to higher-level project maps to aid navigation, then use the "Exclude from Dashboard" Icon () to prevent ResultsManager finding its way back to Map Central. This will allow you to create Dashboards from selected projects or just a part of your overall workload. Otherwise, ResultsManager will follow the Hyperlinks back to Map Central, and the Dashboard will contain all activities no matter where you start.
Don't use a Hyperlink to another map on the Central Topic of a map, as you can't block this without blocking the whole map to ResultsManager.
Use a Context for things you are waiting for
Define a Context, e.g. "Waiting For" for things that you are waiting for from others, if you don't want to put their name into your map.
A different way to use Percent Complete
Many tasks are not things that are big enough to be measured in terms of quarter-done, half done and so on. Try using the Percent-Complete to indicate the various steps a task might take instead. You can change the legends in the Map Markers for this. For example, a typical task that involves requesting something from someone else might go through these steps:
Only add Owners you will use frequently
Only add the names of your most frequent contacts to your master Owners list. Otherwise, your list will be full of names of people that have only been used once. Use the option in the list picker dialogue to choose names from the current map when adding activities.
Use a "Someone else" Owner
Sometimes, you want to put actions on your "Waiting For" list without assigning them to particular people. For example, you might be waiting for a special offer on something you want to buy, or waiting for some good weather for an outdoors project. If you include an anonymous person called "Someone else" in your list of Owners, you can make them responsible for this kind of activity, so that it appears on your Waiting For lists in your dashboards.
Use Owners, Contexts, Categories and Areas consistently
If you are sharing maps with other people, then agree a set of Owner names, Contexts, Categories and Areas that are the same in everyone's map. This applies particularly to names; if they spell your name differently in maps that they edit, these Activities might not appear in your dashboard.
Don't use commas in Owner names
Try to avoid using commas in Owner names, e.g. "Smith, John". Although it is more convenient to have names alphabetically sorted by surname, MindManager uses commas as separators in the Resources field, and you will find that surnames and first names are separately listed in the Map Markers pane.
Use multi-select to edit several Activities
Use MindManager's multi-select features to select several Activities, then edit all of them in ResultsManager. Click on a Topic, then Ctrl+Click on others so there are several selected, then click the ResultsManager tab | Activity group | Edit Activity. ResultsManager Standard Edition will let you edit each one in turn, without having to reopen the Edit dialogue each time. ResultsManager Professional Edition will give you the choice of editing all the selected activities together, or editing each one in turn.
Always run Actions | Send Dashboard changes before closing Dashboard maps
It's a good habit to always run the Send Dashboard changes command before closing a Dashboard map. This will ensure that all changes are sent to the original project maps. (This command is at the ResultsManager tab | Dashboard group | Send Changes).
Customise your Dashboard maps for speed and performance
Large Dashboard maps take longer to generate. Make sure that you are not scanning unnecessary maps, or old projects that you don't need to track any more. Disable hyperlinks to redundant maps with the icon. Check in the Notes of the Central Topic of Dashboard maps to see which maps it is scanning, and disable links to the unnecessary ones.
If the Dashboard maps that you use frequently contain information you never look at, then delete it from the original Dashboard template. This will speed up the generation of Dashboards by only capturing the information you really need to take decisions or actions.
Use the "Save and Add" and "Save and Insert" buttons in the Edit dialogue
The Save and Add and Save and Insert buttons in the Activity Edit dialogue (Power User mode) make it very quick to enter a short list of actions that will be executed in sequence.
Use the "Exclude from Dashboard" icon when updating from the Dashboard
When you are carrying out a review from your dashboard maps, you can block off further scanning of specific projects by adding the "Exclude from Dashboard" icon ( ) to the Dashboard map, then clicking the ResultsManager tab | Dashboard group | Send Changes. This lets you quickly block further inclusion of old or unwanted projects or sub-projects.